Legal Administrative Assistant from Bering Straits Native Corporation Anchorage BSNC Anchorage, AK 99503
Job Title Legal Administrative Assistant Education High School or equivalent Location Anchorage BSNC - Anchorage, AK 99503 US (Primary) Category Legal Pay Class Full Time Job Description Visit our website at www.
beringstraits.
com to apply! SUMMARY This position provides administrative support to the Bering Straits Native Corporation (BSNC) legal department and supports managers and employees through a variety of administrative and clerical tasks.
The Legal Administrative Assistant is responsible for confidential and time sensitive material, and must be able to effectively communicate via phone and email in a professional manner.
This position requires great attention to detail, and the Legal Administrative Assistant duties must be completed accurately and delivered with high quality in a timely manner.
This is a direct report to Director of Contracts and Legal Administration but will also be tasked with providing administrative assistance and other support to BSNC's General Counsel and legal department staff.
ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job.
Other duties may be assigned.
Handle sensitive information in a confidential manner Maintain computer and manual filing systems Coordinate office procedures Carry out administrative duties such as filing, typing, copying, binding, scanning, faxing, etc.
Prepare template agreements and emails on behalf of legal staff Manage BSNC and subcontractor Certificates of Insurance and ensure the certificates are maintained in accordance with contract terms Coordinate bid, performance, and payment bond requests and maintain bond filesAssist with contract closeout requirements, including releases of claims Prepare and/or compile documents and exhibits for litigation, claims, audits and other matters Provide litigation support, to include review, organization, and indexing discovery documents; preparation of privilege logs, witness lists, timelines, and other summaries; and maintenance of litigation files Compile and analyze data for special projects Track legal and compliance matters Prepare accurate weekly staff meeting minutes and monthly expense reports for managers and staff Order office supplies Other duties as assigned QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications Required (Minimum) Qualifications 1-2 years administrative or paralegal experience in a legal office setting High school diploma or equivalent Proficient with MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe Knowledge, Skills, Abilities, and Other Characteristics Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Ability to work independently and apply sound judgment to a variety of situations and collaborate effectively with other personnel to meet deadlines Possess a strong desire to expand responsibility and increase experience and knowledge through on the job training and continuing education Preferred:
Degree in Business Administration or related field Knowledge of the FAR, DFARS, Service Contract Act, Davis Bacon Act, GSA schedules, and various contract types PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must maintain a constant state of mental alertness at all times.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
The work described herein is primarily a modern office setting.
Occasional travel may be required.
ADDITIONAL QUALIFYING FACTORS As a condition of employment, candidate may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base.
Must be a US citizen and able to obtain access to military installations.
Must have reliable transportation to/from the work location.
Shareholder Preference.
BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program.
We are a drug free workplace.
# of Vacancies 1.
Estimated Salary: $20 to $28 per hour based on qualifications.
beringstraits.
com to apply! SUMMARY This position provides administrative support to the Bering Straits Native Corporation (BSNC) legal department and supports managers and employees through a variety of administrative and clerical tasks.
The Legal Administrative Assistant is responsible for confidential and time sensitive material, and must be able to effectively communicate via phone and email in a professional manner.
This position requires great attention to detail, and the Legal Administrative Assistant duties must be completed accurately and delivered with high quality in a timely manner.
This is a direct report to Director of Contracts and Legal Administration but will also be tasked with providing administrative assistance and other support to BSNC's General Counsel and legal department staff.
ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job.
Other duties may be assigned.
Handle sensitive information in a confidential manner Maintain computer and manual filing systems Coordinate office procedures Carry out administrative duties such as filing, typing, copying, binding, scanning, faxing, etc.
Prepare template agreements and emails on behalf of legal staff Manage BSNC and subcontractor Certificates of Insurance and ensure the certificates are maintained in accordance with contract terms Coordinate bid, performance, and payment bond requests and maintain bond filesAssist with contract closeout requirements, including releases of claims Prepare and/or compile documents and exhibits for litigation, claims, audits and other matters Provide litigation support, to include review, organization, and indexing discovery documents; preparation of privilege logs, witness lists, timelines, and other summaries; and maintenance of litigation files Compile and analyze data for special projects Track legal and compliance matters Prepare accurate weekly staff meeting minutes and monthly expense reports for managers and staff Order office supplies Other duties as assigned QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications Required (Minimum) Qualifications 1-2 years administrative or paralegal experience in a legal office setting High school diploma or equivalent Proficient with MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe Knowledge, Skills, Abilities, and Other Characteristics Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Ability to work independently and apply sound judgment to a variety of situations and collaborate effectively with other personnel to meet deadlines Possess a strong desire to expand responsibility and increase experience and knowledge through on the job training and continuing education Preferred:
Degree in Business Administration or related field Knowledge of the FAR, DFARS, Service Contract Act, Davis Bacon Act, GSA schedules, and various contract types PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must maintain a constant state of mental alertness at all times.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
The work described herein is primarily a modern office setting.
Occasional travel may be required.
ADDITIONAL QUALIFYING FACTORS As a condition of employment, candidate may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base.
Must be a US citizen and able to obtain access to military installations.
Must have reliable transportation to/from the work location.
Shareholder Preference.
BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program.
We are a drug free workplace.
# of Vacancies 1.
Estimated Salary: $20 to $28 per hour based on qualifications.
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