Finance, Procurement and Travel Specialist
Finance, Procurement and Travel Specialist Apply now (https:
//secure.
dc4.
pageuppeople.
com/apply/751/gateway/default.
aspx?c=apply&lJobID=525351&lJobSourceTypeID=796&sLanguage=en-us) Job Number:
525351 Classification:
Fiscal Technician 3 Grade:
Grade 77 Work type:
Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time Administrative Unit:
University of Alaska Anchorage School/Business unit:
UAA VCAS Shared Services Location:
Anchorage Categories:
Business/Accounting/Finance Position
Summary:
Are you ready to join our dynamic team of Fiscal Technicians where you can grow and develop your career? We'll help you position yourself as a trusted source for high quality and customer friendly travel, procurement and accounting services.
We provide excellent benefits and perks including:
12 paid holidays per year as well as paid time off Tuition waivers for yourself and family members Affordable Medical, Dental and Vision Care coverage An Employee assistance program and a free wellness program with financial incentives for participation State of Alaska PERS retirement plan.
Regular training in best practices Position is located in Anchorage, AK with some on campus work for collaboration meetings.
We offer a generous remote work opportunity for those who want the flexibility.
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
Duties:
10 Travel oPrepare and deliver training for travelers on regulations and Concur systems; assist traveler on booking travel and reimbursement process Essential 2 Office and Work Space Support oSupport office-related equipment (copiers, printers, etc.
); purchase office supplies Essential 20 Procurement oProvide procurement training to various university stakeholders (or guidance on where to find); approve at department level; advise pro-card users; perform pro-card purchases on behalf of department and non-cardholders; prepare and submit documentation with pro-card statement oRequisitions/purchase orders:
enter requisitions in Banner, submits backup documentation to Procurement; prepare and route beer and wine request forms, work with faculty and staff to prepare and collect documents required for purchasing, coordinate IT/FERPA/procurement review for software purchases; prepare JVs and backup documentation for interdepartmental purchases.
oRepresentational/Non-representational expenditures - process form for approval, attach receipts for payment following guidelines found on the Procurement website Essential 25 Grant Administration oAssist faculty with Office of Sponsored Programs internal paperwork and obtaining approving signatures oPost award support:
budget revisions, journal voucher, labor redistribution, effort reporting, procurement, pro-card reconciliation, sub-award, match accounts, third party in-kind, signature cards, Human Resources support oProvide College level monthly soft-ledger to PIs; assist central Office of Sponsored Programs as needed, including preparation of invoices and financial reports for granting agencies; set up Fund 2 accounts with Office of Sponsored Programs Essential 3 Contracting oComplete short form contract with Determination of Honorarium Status Form, Independent Contractor Statue Determination Form and IRS W-9 following guidelines on Procurement website.
Certificate of Need for restrictive specifications - complete form, obtain signatures and submit to Procurement.
Enter requisition in Banner.
Essential 35 Finance oAccounts Payable - approve invoices, review for accuracy, research variances, prepare signature cards, process honorariums and direct pays; subject payments, collect IRS documents, track and reconcile accounts; maintain accounts payable records according to university policies.
oAccounts Receivable - prepare deposits reconciliation for cashiering, prepare invoices for interdepartmental transactions and interdepartmental research service center revenue oExpense transfers - identify needed transfers; prepare and submit transfer forms oFinancial Analysis:
Data and Trend Analysis - prepare and create reports using Banner Toad Reports, Q-menu, Vista and Institutional Research data oFoundation - manage new donations and deposits with SW fund/gift services manage; process and track all incoming donations, gifts, pledges and scholarships; reconcile foundation accounts; prepare budget revisions coordinate UA Foundation and UAA G & C approvals oProvide monthly soft-ledger reconciliation and account balances to departments; explain purpose and allowable expenses Essential 5 Other oPerform other related duties incidental to the work described.
Cross train with and serve as backup to other fiscal staff.
Essential Knowledge, Skills, Abilities:
Advanced knowledge of automated accounting systems, and electronic spreadsheets.
Funding specific knowledge (e.
g.
grant processes, grant account reconciliation, unrestricted accounts, private funds) and/or knowledge in specialized areas.
In depth knowledge of accounting system functions or procedures (e.
g.
accounts receivable, accounts payable, program and activity codes).
Knowledge of and ability to interpret fiscal and purchasing policies, rules and regulations and explain processes and procedures to client group.
Research and database skills.
Ability to work with complex systems and accounts.
Ability to establish effective working relationships both in person and remotely while maintaining high ethical standards.
Ability to meet deadlines under stressful situations.
Ability to lead.
Required Experience & Education:
One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of progressively responsible training and experience.
Salary Information:
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary andfull employee benefits package (https:
//alaska.
edu/jobs/benefits.
php).
New hires will be placed on theUA staff salary schedule (https:
//www.
alaska.
edu/hr/benefits/compensation/files/fy24_staff_salary_grid.
pdf) , Grade 77, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
This posting will close at 11:
55pm on August 13, 2023.
Review of applications will begin immediately.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.
If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
www.
alaska.
edu/nondiscrimination The successful applicant is required to complete a background check.
Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Cathy Hviid, Business Services Manager email protected .
Advertised:
07 Aug 2023 Alaskan Daylight Time Applications close:
13 Aug 2023 Alaskan Daylight Time Recommended Skills Accounting Systems Accounts Payable Accounts Receivable Administration Databases Ethics Estimated Salary: $20 to $28 per hour based on qualifications.
//secure.
dc4.
pageuppeople.
com/apply/751/gateway/default.
aspx?c=apply&lJobID=525351&lJobSourceTypeID=796&sLanguage=en-us) Job Number:
525351 Classification:
Fiscal Technician 3 Grade:
Grade 77 Work type:
Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time Administrative Unit:
University of Alaska Anchorage School/Business unit:
UAA VCAS Shared Services Location:
Anchorage Categories:
Business/Accounting/Finance Position
Summary:
Are you ready to join our dynamic team of Fiscal Technicians where you can grow and develop your career? We'll help you position yourself as a trusted source for high quality and customer friendly travel, procurement and accounting services.
We provide excellent benefits and perks including:
12 paid holidays per year as well as paid time off Tuition waivers for yourself and family members Affordable Medical, Dental and Vision Care coverage An Employee assistance program and a free wellness program with financial incentives for participation State of Alaska PERS retirement plan.
Regular training in best practices Position is located in Anchorage, AK with some on campus work for collaboration meetings.
We offer a generous remote work opportunity for those who want the flexibility.
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
Duties:
10 Travel oPrepare and deliver training for travelers on regulations and Concur systems; assist traveler on booking travel and reimbursement process Essential 2 Office and Work Space Support oSupport office-related equipment (copiers, printers, etc.
); purchase office supplies Essential 20 Procurement oProvide procurement training to various university stakeholders (or guidance on where to find); approve at department level; advise pro-card users; perform pro-card purchases on behalf of department and non-cardholders; prepare and submit documentation with pro-card statement oRequisitions/purchase orders:
enter requisitions in Banner, submits backup documentation to Procurement; prepare and route beer and wine request forms, work with faculty and staff to prepare and collect documents required for purchasing, coordinate IT/FERPA/procurement review for software purchases; prepare JVs and backup documentation for interdepartmental purchases.
oRepresentational/Non-representational expenditures - process form for approval, attach receipts for payment following guidelines found on the Procurement website Essential 25 Grant Administration oAssist faculty with Office of Sponsored Programs internal paperwork and obtaining approving signatures oPost award support:
budget revisions, journal voucher, labor redistribution, effort reporting, procurement, pro-card reconciliation, sub-award, match accounts, third party in-kind, signature cards, Human Resources support oProvide College level monthly soft-ledger to PIs; assist central Office of Sponsored Programs as needed, including preparation of invoices and financial reports for granting agencies; set up Fund 2 accounts with Office of Sponsored Programs Essential 3 Contracting oComplete short form contract with Determination of Honorarium Status Form, Independent Contractor Statue Determination Form and IRS W-9 following guidelines on Procurement website.
Certificate of Need for restrictive specifications - complete form, obtain signatures and submit to Procurement.
Enter requisition in Banner.
Essential 35 Finance oAccounts Payable - approve invoices, review for accuracy, research variances, prepare signature cards, process honorariums and direct pays; subject payments, collect IRS documents, track and reconcile accounts; maintain accounts payable records according to university policies.
oAccounts Receivable - prepare deposits reconciliation for cashiering, prepare invoices for interdepartmental transactions and interdepartmental research service center revenue oExpense transfers - identify needed transfers; prepare and submit transfer forms oFinancial Analysis:
Data and Trend Analysis - prepare and create reports using Banner Toad Reports, Q-menu, Vista and Institutional Research data oFoundation - manage new donations and deposits with SW fund/gift services manage; process and track all incoming donations, gifts, pledges and scholarships; reconcile foundation accounts; prepare budget revisions coordinate UA Foundation and UAA G & C approvals oProvide monthly soft-ledger reconciliation and account balances to departments; explain purpose and allowable expenses Essential 5 Other oPerform other related duties incidental to the work described.
Cross train with and serve as backup to other fiscal staff.
Essential Knowledge, Skills, Abilities:
Advanced knowledge of automated accounting systems, and electronic spreadsheets.
Funding specific knowledge (e.
g.
grant processes, grant account reconciliation, unrestricted accounts, private funds) and/or knowledge in specialized areas.
In depth knowledge of accounting system functions or procedures (e.
g.
accounts receivable, accounts payable, program and activity codes).
Knowledge of and ability to interpret fiscal and purchasing policies, rules and regulations and explain processes and procedures to client group.
Research and database skills.
Ability to work with complex systems and accounts.
Ability to establish effective working relationships both in person and remotely while maintaining high ethical standards.
Ability to meet deadlines under stressful situations.
Ability to lead.
Required Experience & Education:
One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of progressively responsible training and experience.
Salary Information:
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary andfull employee benefits package (https:
//alaska.
edu/jobs/benefits.
php).
New hires will be placed on theUA staff salary schedule (https:
//www.
alaska.
edu/hr/benefits/compensation/files/fy24_staff_salary_grid.
pdf) , Grade 77, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
This posting will close at 11:
55pm on August 13, 2023.
Review of applications will begin immediately.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.
If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
www.
alaska.
edu/nondiscrimination The successful applicant is required to complete a background check.
Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Cathy Hviid, Business Services Manager email protected .
Advertised:
07 Aug 2023 Alaskan Daylight Time Applications close:
13 Aug 2023 Alaskan Daylight Time Recommended Skills Accounting Systems Accounts Payable Accounts Receivable Administration Databases Ethics Estimated Salary: $20 to $28 per hour based on qualifications.
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