Community and Technical College Operations Assistant
Anchorage, AK Anchorage, AK Full-time Full-time Estimated:
$30K - $37.
9K a year Estimated:
$30K - $37.
9K a year 5 days ago 5 days ago 5 days ago Job Number:
525194 Classification:
Administrative Specialist 2 Grade:
Grade 78 Work type:
Hybrid, On Campus, Staff Full-time Administrative Unit:
University of Alaska Anchorage School/Business unit:
UAA Community & Technical College Location:
Anchorage Categories:
Administrative/Personnel, Office/Clerical Position
Summary:
We are recruiting for a full time hybrid position available in the Community and Technical College to assist with college operations.
In this role you will manage all non-credit courses, track invoices, event organization, and other aspects of the college's operations.
You will be the main contact to assist auto/diesel, culinary arts, and welding.
Come join our fun, hard working team! Duties:
40CTC Program Non-credit and Admin support:
? ASAP/Genius operations to include Course scheduling in Genius, Coordinating with instructors, Student support ? Submitting and tracking Invoicing for CTC (DOL, MYC, Etc) ? Submitting and tracking CTC reimbursements ? Tracking Grants and Contract expenses ? Support non-credit programs including check-ins and outs.
Essential 60Academic Support for Culinary Arts and Transportation and Power programs:
? Provide administrative support to the division and its leadership.
Answer phones, mail, and fax messages, and distribute mail.
? Act as primary point of contact and support for ADT, Culinary, and Welding division adjunct faculty and students.
? Coordinate and provide support for advisory board meetings, committees, as well as various ceremonial public and special events.
? Manage rosters and mailing lists; plan and prepare for meetings, distribute agendas, collect and compile documents, organize catering, take notes and produce minutes.
? Coordinate purchases for the division:
enter purchase requisitions, track delivery and payment of purchase orders, and conduct procard transactions.
? Other duties to support CA and Transportation and PowerEssential Knowledge, Skills, Abilities:
-Experience with event planning, customer service, interpersonal and communication skills -Experience creating and maintaining spreadsheets.
Strong proficiency using the Microsoft Office suite (Excel, Word, and Access), email, and web browsers.
-Ability to make independent decisions, conduct troubleshooting and analytical/problem solving, time management and organizational skills, and ability to work in a team-oriented environment.
-Ability to maintain the strictest confidentiality is required.
Preferred Experience & Education:
Experience with data storage applications, such as Banner Student, Human Resources, and Finance.
A minimum of 2 years of direct experience in the following areas:
customer service/interactions with the public, providing administrative support to programs or offices, bookkeeping and accounting practices, fiscal statement preparation, cash audit/handling and reconciliation.
Required Experience & Education:
An associate's degree or a combination of equivalent education and experience in a relevant field.
Salary Information:
This is a full-time, term-funded, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package.
New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately.
Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.
If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check.
Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Steffany Willhauck, HR Coordinator, at email protected or (907)-786-0384.
Advertised:
02 Aug 2023 Alaskan Daylight Time Applications close:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$30K - $37.
9K a year Estimated:
$30K - $37.
9K a year 5 days ago 5 days ago 5 days ago Job Number:
525194 Classification:
Administrative Specialist 2 Grade:
Grade 78 Work type:
Hybrid, On Campus, Staff Full-time Administrative Unit:
University of Alaska Anchorage School/Business unit:
UAA Community & Technical College Location:
Anchorage Categories:
Administrative/Personnel, Office/Clerical Position
Summary:
We are recruiting for a full time hybrid position available in the Community and Technical College to assist with college operations.
In this role you will manage all non-credit courses, track invoices, event organization, and other aspects of the college's operations.
You will be the main contact to assist auto/diesel, culinary arts, and welding.
Come join our fun, hard working team! Duties:
40CTC Program Non-credit and Admin support:
? ASAP/Genius operations to include Course scheduling in Genius, Coordinating with instructors, Student support ? Submitting and tracking Invoicing for CTC (DOL, MYC, Etc) ? Submitting and tracking CTC reimbursements ? Tracking Grants and Contract expenses ? Support non-credit programs including check-ins and outs.
Essential 60Academic Support for Culinary Arts and Transportation and Power programs:
? Provide administrative support to the division and its leadership.
Answer phones, mail, and fax messages, and distribute mail.
? Act as primary point of contact and support for ADT, Culinary, and Welding division adjunct faculty and students.
? Coordinate and provide support for advisory board meetings, committees, as well as various ceremonial public and special events.
? Manage rosters and mailing lists; plan and prepare for meetings, distribute agendas, collect and compile documents, organize catering, take notes and produce minutes.
? Coordinate purchases for the division:
enter purchase requisitions, track delivery and payment of purchase orders, and conduct procard transactions.
? Other duties to support CA and Transportation and PowerEssential Knowledge, Skills, Abilities:
-Experience with event planning, customer service, interpersonal and communication skills -Experience creating and maintaining spreadsheets.
Strong proficiency using the Microsoft Office suite (Excel, Word, and Access), email, and web browsers.
-Ability to make independent decisions, conduct troubleshooting and analytical/problem solving, time management and organizational skills, and ability to work in a team-oriented environment.
-Ability to maintain the strictest confidentiality is required.
Preferred Experience & Education:
Experience with data storage applications, such as Banner Student, Human Resources, and Finance.
A minimum of 2 years of direct experience in the following areas:
customer service/interactions with the public, providing administrative support to programs or offices, bookkeeping and accounting practices, fiscal statement preparation, cash audit/handling and reconciliation.
Required Experience & Education:
An associate's degree or a combination of equivalent education and experience in a relevant field.
Salary Information:
This is a full-time, term-funded, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package.
New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
Applications will be reviewed on a rolling basis until a successful candidate is identified.
Review of application materials will begin immediately.
Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.
If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check.
Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Steffany Willhauck, HR Coordinator, at email protected or (907)-786-0384.
Advertised:
02 Aug 2023 Alaskan Daylight Time Applications close:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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