RECEPTIONIST ADMIN ASSIST
ABOUT US:
Chugach Alaska Corporation (Chugach) is an Alaska Native Corporation committed to sustainable profitability, celebration of our heritage and responsible ownership of our lands.
Formed in 1972 under the Alaska Native Claims Settlement Act (ANCSA), Chugach is dedicated to the advancement of our people through meaningful economic and cultural shareholder programs and benefits, retaining our traditional lands and cultural heritage and participating in the economy.
This purpose has led us to create a balanced portfolio of business enterprises, financial investments, and land development projects capable of generating prosperity for current and future shareholders.
Our family of companies operate in the government, energy, and facilities service industries, with more than 4,500 employees across 150 locations and six countries.
As an Employer of Choice, we offer a competitive compensation and benefits, professional development opportunities and more.
CHUGACH'S EXPECTED BEHAVIORS:
Chugach is looking for more people who believe that the following behaviors are fundamental to any job:
Always doing the right thing Creating meaningful value Empowering people Building community Leaving things better than you found them SUMMARY/GENERAL DESCRIPTION OF JOB:
Acts as an ambassador and first point of contact forall Chugach employees, shareholders, customers and vendors who visit or call the Corporate office; ensuring all receive prompt, courteous customer service.
Provides a wide array of administrative and operational support.
This individual will have the opportunity to engage in special assignments and projects designed to increase their knowledge of the Chugach organization and enhance career development and growth.
ESSENTIAL DUTIES & JOB FUNCTIONS:
Answers multi-line phone and takes messages or directs inquiries as needed.
Checks and responds to voice mail and office e-mail.
Maintains company phone list/directory, office calendar of events and updates other assigned databases and lists.
Welcomes guests in a friendly, prompt and professional manner.
Ensures JL Tower visitors are signed in with appropriate badge access according to the visitor's policy.
Acquires knowledge of Chugach companies, business operations and personnel.
Programs identification/access badges and maintains employee badge files, yearly badge audit, badge spreadsheets and documents.
Tracks and issues office, desk and other keys.
Schedules Chugach and JL Tower conference rooms as requested.
Provides assistance for quarterly Board and other meetings.
Drafts facility notices utilizing standard templates for maintenance, safety and building event notifications.
Serves as an active member of the Emergency Action Team.
Participates in the Chugach Employee Engagement Team as a facilities representative.
Point of contact for Chugach for onsite Records Transfer List (RTL) assistance.
Works with all departments to RTL records boxes for storage at the warehouse.
Scans paper files for electronic storage as directed.
Sorts, date stamps, and distributes all incoming mail and other interoffice mail, and picks up and delivers all freight carrier packages.
daily.
Ensures confidential handling of all items retained or delivered.
Serves as product expert and primary point of contact for all mail, mail supply and postage related inquiries.
Provides administrative support to staff including scheduling, posting mail, using postage machine, packaging and sending outgoing packages.
Orders all USPS and other freight carrier supplies, as needed.
Maintains department mail binders, employee mailboxes, and mail carts.
Cleans and maintains all breakroom small appliances as directed, to include scheduling required maintenance and repair.
Cleans and stocks conference and break rooms.
Takes pride in the appearance of the reception area, conference and break rooms, ensuring such spaces are clean, orderly, well stocked and maintained.
Reviews the facilities management work order system to identify necessary tasks and priorities as they pertain to projects assigned to the CAC Facilities Management team.
Provides notary service for employees and shareholders.
Performs related office duties as assigned.
JOB REQUIREMENTS (Education, Experience, Professional Associations):
MANDATORY:
Chugach Alaska Corporation Shareholder or descendant of a Shareholder.
High school diploma or equivalent.
Six (6) months of administrative/office experience.
Valid state driver's license with an acceptable driving record.
Courteous and professional demeanor, reliable and punctual attendance.
Knowledge Of:
Microsoft Office suite (Word, Excel, Outlook, Publisher, PowerPoint) at an intermediate level; general administrative duties, common practices, and office equipment; basic project management tools and techniques.
Ability To:
maintain strict confidence; balance multiple tasks and deal with interruptions; communicate effectively orally and in writing with a broad audience; maintain good working relationships with coworkers; maintain a positive attitude while using problem-solving skills and resourcefulness to overcome challenging situations.
PREFERRED:
Associates degree in Business Administration or related field.
Knowledge of Alaska Native Claims Settlement Act (ANCSA) corporations and experience working in a multicultural environment.
Recommended Skills Administration Audio Equipments Auditing Business Administration Claim Processing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
Chugach Alaska Corporation (Chugach) is an Alaska Native Corporation committed to sustainable profitability, celebration of our heritage and responsible ownership of our lands.
Formed in 1972 under the Alaska Native Claims Settlement Act (ANCSA), Chugach is dedicated to the advancement of our people through meaningful economic and cultural shareholder programs and benefits, retaining our traditional lands and cultural heritage and participating in the economy.
This purpose has led us to create a balanced portfolio of business enterprises, financial investments, and land development projects capable of generating prosperity for current and future shareholders.
Our family of companies operate in the government, energy, and facilities service industries, with more than 4,500 employees across 150 locations and six countries.
As an Employer of Choice, we offer a competitive compensation and benefits, professional development opportunities and more.
CHUGACH'S EXPECTED BEHAVIORS:
Chugach is looking for more people who believe that the following behaviors are fundamental to any job:
Always doing the right thing Creating meaningful value Empowering people Building community Leaving things better than you found them SUMMARY/GENERAL DESCRIPTION OF JOB:
Acts as an ambassador and first point of contact forall Chugach employees, shareholders, customers and vendors who visit or call the Corporate office; ensuring all receive prompt, courteous customer service.
Provides a wide array of administrative and operational support.
This individual will have the opportunity to engage in special assignments and projects designed to increase their knowledge of the Chugach organization and enhance career development and growth.
ESSENTIAL DUTIES & JOB FUNCTIONS:
Answers multi-line phone and takes messages or directs inquiries as needed.
Checks and responds to voice mail and office e-mail.
Maintains company phone list/directory, office calendar of events and updates other assigned databases and lists.
Welcomes guests in a friendly, prompt and professional manner.
Ensures JL Tower visitors are signed in with appropriate badge access according to the visitor's policy.
Acquires knowledge of Chugach companies, business operations and personnel.
Programs identification/access badges and maintains employee badge files, yearly badge audit, badge spreadsheets and documents.
Tracks and issues office, desk and other keys.
Schedules Chugach and JL Tower conference rooms as requested.
Provides assistance for quarterly Board and other meetings.
Drafts facility notices utilizing standard templates for maintenance, safety and building event notifications.
Serves as an active member of the Emergency Action Team.
Participates in the Chugach Employee Engagement Team as a facilities representative.
Point of contact for Chugach for onsite Records Transfer List (RTL) assistance.
Works with all departments to RTL records boxes for storage at the warehouse.
Scans paper files for electronic storage as directed.
Sorts, date stamps, and distributes all incoming mail and other interoffice mail, and picks up and delivers all freight carrier packages.
daily.
Ensures confidential handling of all items retained or delivered.
Serves as product expert and primary point of contact for all mail, mail supply and postage related inquiries.
Provides administrative support to staff including scheduling, posting mail, using postage machine, packaging and sending outgoing packages.
Orders all USPS and other freight carrier supplies, as needed.
Maintains department mail binders, employee mailboxes, and mail carts.
Cleans and maintains all breakroom small appliances as directed, to include scheduling required maintenance and repair.
Cleans and stocks conference and break rooms.
Takes pride in the appearance of the reception area, conference and break rooms, ensuring such spaces are clean, orderly, well stocked and maintained.
Reviews the facilities management work order system to identify necessary tasks and priorities as they pertain to projects assigned to the CAC Facilities Management team.
Provides notary service for employees and shareholders.
Performs related office duties as assigned.
JOB REQUIREMENTS (Education, Experience, Professional Associations):
MANDATORY:
Chugach Alaska Corporation Shareholder or descendant of a Shareholder.
High school diploma or equivalent.
Six (6) months of administrative/office experience.
Valid state driver's license with an acceptable driving record.
Courteous and professional demeanor, reliable and punctual attendance.
Knowledge Of:
Microsoft Office suite (Word, Excel, Outlook, Publisher, PowerPoint) at an intermediate level; general administrative duties, common practices, and office equipment; basic project management tools and techniques.
Ability To:
maintain strict confidence; balance multiple tasks and deal with interruptions; communicate effectively orally and in writing with a broad audience; maintain good working relationships with coworkers; maintain a positive attitude while using problem-solving skills and resourcefulness to overcome challenging situations.
PREFERRED:
Associates degree in Business Administration or related field.
Knowledge of Alaska Native Claims Settlement Act (ANCSA) corporations and experience working in a multicultural environment.
Recommended Skills Administration Audio Equipments Auditing Business Administration Claim Processing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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